Case Study

The City of Austin

Located in central Texas on the eastern edge of the American Southwest, Austin is the 11th largest city in the United States. With a population of just over 950,000, Austin is one of the fastest growing cities in the nation.

The Challenge

Provide the citizens of Austin with a one-stop shop to establish a better city-wide solution. Austin was experiencing a loss of knowledge due to staff changes, making the legacy system more and more difficult to support.

The Solution

TUBA Building Permitting & Compliance Solution was chosen as the solution that met all 1,837 functional requirements. Austin rolled out the TUBA solution and processed 38,000 permits that first year and 43,000 the next. More than 4 million records were converted from Austin’s legacy system to use in TUBA. 850 employees currently use TUBA to offer 55 distinct services.

The Details

Austin had an Oracle-based homegrown planning system named PIER that was created because of Y2K. Although the Oracle system worked well for planning, it was difficult to expand it to other departments such as Permitting and Health. Due to the system’s lack of scalability, the City experienced multiple failed attempts at trying to establish a better city-wide solution.

Further complicating the situation, the City expe­rienced a loss of knowledge as a result of staffing changes and the legacy system was simply unable to support the City’s changing business needs. The City knew it needed a better solution and had the desire to provide its citizens with a one-stop shop service.

TUBA was chosen as the solution that met all 1,827 functional requirements listed by the City in the initial RFP. The City of Austin went live with TUBA in 2006 using a phased roll-out on a departmental basis, and processed over 38,000 permits that year and now processes over 100,000 permits annually. More than 4 million records were converted from Austin’s existing system to TUBA. Over 3,500 specific business rules were developed in TUBA and 72 enterprise-wide transaction types (folder types) were estab­lished in the new system.

TUBA was deployed first in the City’s Health Department, followed by Code Enforcement, Building Permitting, Contractor Registrations then Inspections, Planning, and Right of Way. Today TUBA is also used in the Environmental, Fire, and Public Works departments. In total, TUBA enables the City to offer 55 distinct services and boasts over 850 users.

TUBA is also seamlessly integrated with the City’s Interactive Voice Response (IVR) system, Geographic Information System (GIS), and financial system.

TUBA, combined with a lot of hard work by City staff and CSII, has enabled Austin to provide a one-stop shop for servicing the many diverse needs of its citizens. The solution has helped standardize and automate much of the City’s permitting and licensing processes (both application and renewals). In the process, the City has gained substantial operational efficiencies when compared to their legacy system and the solution has helped to mitigate risks through the efficient management of complaints, disciplinary cases, and investigations. Austin is currently adding the Neighbourhood Housing and Community Development (NHCD) department to TUBA, dealing with services, grants, and loans for the City.

Replace legacy systems with a configurable & agile enterprise platform. TUBA is a flexible, modern platform with industry solution templates that deliver more control and enables faster releases with less custom code.

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