Bring non-regular workforce management into one governed environment.
Managing a non-regular workforce can be complex for PSUs and large enterprises. Technical consultants, specialized professionals, security personnel, facility teams and other contractual workers may work within the organization while remaining outside its regular employee payroll.
Manage the complete third-party workforce lifecycle
CSII's Third-Party Payroll & Vendor Management Solution creates a dedicated environment for managing this workforce. It brings together attendance, deployment, payroll, vendor billing, KYC and statutory compliance while keeping third-party liabilities separate from the organization's internal payroll.
- Third-party workforce deployment
- Contractual employee management
- Technical consultant management
- Specialized professional management
- Security personnel management
- Facility workforce management
- Attendance and deployment tracking
- Third-party payroll processing
- Vendor billing
- Supplier and worker KYC
- Statutory compliance verification
- Audit-ready workforce records
The solution provides organizations with greater control over who is deployed, how attendance is recorded, how payments are calculated and whether vendors have fulfilled their statutory obligations.
Maintain centralized workforce visibility without merging payroll liabilities.
Third-party workers operate within the organization, but their payroll and contractual liabilities often remain outside the organization's internal HR systems. CSII addresses this gap through a Dual-Engine Architecture.
Dual-Engine Architecture
The dedicated third-party payroll solution operates independently while synchronizing essential workforce information with the Master HRMS.
- Daily attendance synchronization
- Workforce deployment metrics
- Employee and contractor rosters
- Headcount visibility
- Centralized workforce reporting
- Independent third-party payroll environment
- Separate contractual liabilities
- Unified management visibility
Centralized visibility
Daily attendance, deployment metrics, rosters, headcount and other relevant workforce information can flow into the central HRMS, giving management a unified view.
Independent governance
Third-party payroll structures and contractual liabilities remain separate from regular employee payroll, enabling centralized workforce visibility with independent third-party payroll governance.
Connect actual workforce deployment with verified payment.
Accurate attendance is at the heart of third-party payroll and contractor billing. When payments are based on deployed manpower, discrepancies between actual attendance and submitted bills can create financial leakage, disputes and governance concerns.
Verify attendance before calculating payments
CSII connects attendance and deployment information with payroll and billing processes to establish a verified attendance record.
- Biometric integration
- GPS-geotagged mobile attendance
- Shift roster management
- Leave tracking
- Attendance-based fee calculation
- Consultant stipend calculation
- Bank payout file generation
- Monthly contractor bill generation
- Shift allowance calculation
- Overtime calculation
- Applicable penalty clauses
For consultants & specialized professionals
The system can calculate fees or stipends based on attendance and generate bank payout files.
For manpower & security agencies
Monthly bills can be generated from verified attendance and contractual rates, including shift allowances, overtime and applicable penalty clauses.
Create a structured compliance trail from vendor onboarding to invoice processing.
Vendor governance goes beyond onboarding an agency and processing its invoices. Organizations also need visibility into vendor documentation, licenses, statutory deposits and contractual validity.
Supplier & Worker KYC Portal
CSII's Supplier & Worker KYC Portal enables digital onboarding and tracking of important vendor and worker information.
- GSTIN management
- PAN management
- Bank detail verification
- Labor license tracking
- Contract validity tracking
- Supplier onboarding
- Worker KYC records
- Statutory documentation
Statutory Audit Engine
- EPF processes
- ESI processes
- LWF processes
- TDS-related processes
- GST-related processes
- Labor Code adherence support
Structured compliance governance
The platform includes a Statutory Audit Engine covering EPF, ESI, LWF, TDS and GST-related processes, along with support for adherence to India's updated Labor Codes, subject to applicable law and configuration.
This creates a structured compliance trail from vendor onboarding to statutory verification and invoice processing.
Put compliance verification directly inside the vendor billing workflow.
One of the key governance challenges in contractor management is ensuring that vendor invoices are supported by verified attendance and statutory compliance.
CSII introduces a Smart Bill-Lock Mechanism that places compliance verification directly into the billing workflow. The vendor uploads relevant statutory deposit receipts, such as EPF, ESI and GST challans, and the Statutory Audit Engine verifies the submitted challans before the invoice is unlocked for payment.
Controlled payment sequence
The system begins with verified attendance, generates the bill according to attendance and contractual terms, receives statutory challans from the vendor and validates them before payment authorization.
Stronger vendor payment controls
By embedding verification into the billing process, organizations can reduce manual checking and strengthen their vendor payment controls.
Extend the governed workforce record directly to workers.
Third-party workers are often dependent on supervisors or manpower agencies for attendance, documentation, payroll queries and contract-related information.
Mobile self-service for third-party workers
CSII extends the governed workforce record directly to workers through a mobile self-service application.
- GPS-geotagged attendance
- KYC document upload
- KYC document updates
- Payroll-related grievances
- Salary credit notifications
- Contract tenure notifications
- Document expiry notifications
- Roster change notifications
- Traceable worker actions
Direct communication
The mobile application creates a direct and traceable communication channel between the deployed workforce and the host organization.
Reduced routine queries
It helps reduce routine queries reaching HR and vendors while ensuring that grievances and worker-related actions have a documented trail.
Give decision-makers a single view of workforce, financial and compliance status.
Managing a large contractual workforce requires more than processing payroll. Decision-makers need visibility into workforce deployment, vendor compliance, budgets, attendance and audit information.
Executive dashboards
CSII provides executive dashboards covering Workforce Deployment, Vendor Compliance & Risk, Budget vs. Attendance Variance and an Audit Vault.
- Workforce Deployment Dashboard
- Vendor Compliance & Risk Index
- Budget vs. Attendance Variance
- Audit Vault
- Deployment across departments
- Deployment across locations
- PF and ESI deposit visibility
- Labor-license validity
- Contract renewal visibility
- Attendance-linked payout analysis
- Statutory registers
- Billing breakdowns and tax certificates
Workforce & vendor risk visibility
The Workforce Deployment Dashboard provides visibility into consultants, security personnel and contractual manpower across departments and locations. The Vendor Compliance & Risk Index highlights areas such as PF and ESI deposits, labor-license validity and contract renewals.
Financial & audit visibility
The Budget vs. Attendance Variance dashboard helps compare projected contract budgets with actual attendance-linked payouts and contractor billing. The Audit Vault enables generation of statutory registers, billing breakdowns and tax-related certificates for audit requirements.
Everything organizations ask before implementing third-party payroll software.
Bring greater control to your third-party workforce.
Manage deployment, attendance, payroll, vendor billing, KYC, statutory compliance, worker self-service and audit readiness through a governed third-party payroll platform.